July 2024 BOARD Meeting

Approved 9/4/2024

Tavelli PTO Board Meeting 7.30.24 – 6:15 pm – Penrose

AGENDA: 

• Events

• Spirit Gear

• Letters to Teachers and Parents

• Meeting Schedule

• 24/25 Directory 

• Budget

Meeting Minutes

Attendees: Heather Reider, Brittany Ferrans, Melissa Adams, Monica Smith and Katie Trodick 

Events

• Supply Drop Off (8/14 2-3pm) 

• Kona Ice for purchase 1:45-3:45 pm

• Kona will be out back so put a sign in the front of the school for kids to see  

• No table for PTO at this event as there is a tight schedule for parents/kids to get into classrooms in the middle of the day

• Kindergarten Boohoo Breakfast (8/19 8:35-9 am)

• We can host in the red pod 

• Melissa and Brittany to coordinate

• Starbucks coffee and bite sized pastries from King Soopers, plus napkins and PTO handouts

• Create new handouts - definitely need them so try to work on them ASAP but not essential 

• Back to School Night (8/22 4:30-6:30 pm)

• PTO not planning anything for this

• Movie Night 

• 9/13 chosen as the best date for the event. 

• Will have a PTO table to encourage more parent involvement.  

• Will have forms for parents to fill out with name and email for newsletter and interest in commitment for smaller/specific projects.  

• Raffle for two spirit gear items using filled out forms.

• Katie - make form for parents to fill out.  

• Small flyers with QR codes for King Soopers sign up 

• Canvas Community Classic (9/27)

• No t-shirts this year, will have it be every other.  Kids encouraged to wear any Tavelli t-shirts, especially the one from last year.  

King Soopers

• No real changes in amount brought in even with increase of grocery costs

• Will make a QR code for people to scan to sign up

• Have QR code at Movie night with $25 raffle item for signup by Sept 20

Bookfair

• May need to change the date, Monica had been contacted by teachers about moving it further away from Thanksgiving

• Work on adding volunteers to help run the event. Will make flyer to encourage signups to put in newsletter/handouts.  

Spirit Gear

• 10% back to PTO for purchases from Sept 1-30

• Heather will finalize and coordinate printing of the flier and getting it into Thursday notes

• Approved 6 items for sale with Spirit Gear.  

• Make sure teachers know about spirit gear for sale.  

Letters to Teachers and Parents

• Heather will create an email/letter to teachers that includes the events calendar, basics on how PTO supports them and an updated form for their favorite things

• Also creating a similar letter for parents that will be put in back to school folders or distributed at Supply Drop Off

• Include Spirit Gear, Directory, King Soopers Rewards, Movie Night, Yearbook and Meeting schedule 

Meeting Schedule

• Try the change of meeting time to encourage participation.  

• Will try the 1st Wednesday of the month from 8:30 to 9:45 am

• Second Wednesday in January due to winter break 

• September meeting will be an Open House

• Coffee and Donuts with the Board, plus tour the school, preview the media center renovation design and mini meeting

• No meeting in December 

24/25 Directory 

• Melissa will update online form

• Will include in the PTO letter for back to school folders plus get it into Thursday notes and create a half-sheet flyer for folder in mid-September

Budget 

• Review last year’s numbers and update accordingly 

• Monica will work on updating the budget with changes we expect this year and send to Board ASAP to approve

• Should update monthly and bring to meetings 

• Post Statement of Activities on the website

• Brittany helping as assistant/Bank account access.  Card for Brittany has been received.   Monica will get card to Brittany