September 2024

Written By Tavelli PTO

Approved 10/2/2024

Tavelli PTO Meeting Minutes 9.4.24 – 8:30 am – Tavelli Cafeteria 


AGENDA: 

  • Welcome and Introduction

  • Open Forum and Committee Needs

  • Media Center Renovation Design

  • Events

  • Meeting Schedule

  • Vote on Last Month’s Minutes

  • Vote on Bylaws Updates

  • Budget

  • Tour

Meeting Minutes

Attendees: Heather Reider, Melissa Adams, Brittany Ferrans, Katie Trodick, Monica Smith, Anna Wright, Elizabeth Westmoreland, Leyla Badillo, Molly Hudson, Wynter VanThorre, Heather Nydahl, Megan Maiolo-Heath, Katie Meadows, Julie Woodman Berk, Kate Walker, Brigid McAuliffe, Alicia Yuma, Samantha Finke, Bea Wood, Laura Taggart, Aja Gregory, Erin Erdkamp, Christine Hendricks

Welcome and Introduction

  • Current board members shared name, position, how long they’ve been on PTO and kids/grades to introduce ourselves to attendees

  • Attendance - sign in sheet passed around and gathered emails for newsletters and volunteer opportunities

 Committee Needs

  • Shared needs for different committees and what they entail

    • Book Fair Coordinators

      • Work with Monica to take over as book fair chair. The Book Fair chair would work with Scholastic for ordering and setting up volunteers to run the actual book fair.  

      • Book fair twice a year, fall and spring BOGO.  

      • Fall book fair will move to the last week in October or first week of November.

    • Staff Hospitality Assistants

      • Work with Corinne to help with staff appreciation

      • Includes things like back to school treats, holidays, classified staff appreciation week and teacher appreciation week, etc. 

    • Walk-a-thon Assistants 

      • Need help with monitoring donations, buying supplies, t-shirt design contest, corporate and prize donations, volunteers on the day-of, etc.

    • Office/In-School Projects

      • One-time project help at the school

      • Things like sorting Spirit Gear, flyers in mailboxes, sorting lost and found, updating $20 for 20 progress chart, etc. 

    • Marketing/Fundraising

    • Any other special skills someone may have that could help the PTO

    • Forgot to mention, but needed: Garden Coordinator - Erin will be leaving Tavelli with her 5th grader after this year so she’s looking for someone to lead the volunteers, planting, etc. She can train and offer help this year. 

    • Please reach out to TavelliPTO@gmail.com to let us know what you’re interested in and we’ll add you to the specific volunteer lists

    • All volunteers need to be registered through the district (https://www.psdschools.org/community/volunteers)  

Media Center Renovation Design 

  • Phase 1 - PTO provided $25,000 

    • Phase 1 will complete about 50% of the cost of project

    • Went with big impact items first

      • “Worm” seating bench

      • Shelves with reading nooks in between

      • Seating around fireplace

      • Book browser shelves open on the top for younger kids to more easily look for books

    • Blue/Grey colors chosen to have warm comfortable place for students

    • FIrst round of items ordered will be delivered on October 9th

      • Looking for volunteers October 7th (no school) for removal to make room for new items

      • Also Oct 10th (after school) to put items back on new shelves

  • Phase 2

    • Makerspace  - Table and chairs 

    • Will utilize the technology from the Mac Bus 

  • Phase 3

    • Remaining tables and chairs throughout

Votes 

  • ‍Minutes of the May 9th meeting: Approved unanimously 

  • ‍Minutes of the July 30th Board meeting: Approved unanimously 

  • Bylaws Updates- Went over changes discussed in previous meetings (noted below for changes): Approved unanimously

    • The following changes (in bold) are effective as of 9/4/24 and will be posted on the website

      • Article III: Officers

        • Section 1: Executive Board - The Executive Board shall consist of the following officers: President, Vice President, Secretary, Treasurer and Member-at-Large. Officer positions can be shared. The school Principal, or his/her designee, is a voting member of the Executive Board. 

        • Section 2: Term of Office - The term of office for all officers is minimum one year, maximum two years per position. Term begins May 1st and ends April 30th. 

        • Section 4: Duties - Member-at-Large: Perform and assist all other Board members as needed, as well as oversee community engagement and events. 

        • Section 7: Vacancy - If a vacancy occurs on the Executive Board, the remaining officers shall appoint a PTO member to fill the vacancy for the remainder of the officer’s term, regardless of previous terms on the Executive Board.

Events

  • Movie Night 

    • 9/13 at Dusk (about 7:45 pm)

    • Movie selection - After discussion down to three (noted in bold); will send out in the email newsletter for vote

      • Trolls Band Together 

        • Available on Netflix, run time 1 hour 33 mins 

      • Inside Out 2 - Noted not good for all ages

      • Despicable Me 4 - Noted as violent

      • Migration

        • Available on Netflix, run time 1 hour 23 mins 

      •  IF

        • Available on Paramount Plus, run time 1 hour 44 mins

    • Popcorn provided by PTO will be sent out Thursday before the event

    • Communicate via Thursday note and sticker that it’s drug and alcohol free, and no pets or glass 

    • Melissa will do an equipment test run before the start of the movie (Melissa’s projector and Heather’s borrowed screen, plus PTO’s 4 speakers)

    • PTO will offer Spirit Gear raffle for joining email list 

    • Handouts with King Soopers instructions and QR code, plus new meeting times

  • Canvas Community Classic 

    • 9/27 - Poudre v Rocky at 7:30 pm

    • Promotion via Thursday Note for tickets and encourage kids to wear existing Tavelli shirts

    • Board will look for Ideas for shirts for Kindergarten/Pre-K as they haven't yet received any shirts  

  • Spirit Gear

    • 10% back to PTO for purchases from Sept 1-30

    • Promote via Thursday Note

  • Directory 

    • First round submissions through 9/30


Meeting Schedule

  • First Wednesday of the Month from 8:30-9:45 am in Tavelli open classroom or cafeteria depending on availability

    • Heather will connect with the office to reserve space for future meetings 

  • No meeting in December and second Wednesday in January 

Budget 

  • Review 

    • Generally $40,000 raised with $20 for 20, walk-a-thon and donations

      • Previous years before COVID $20,000 was an average raised

    • $11,000 with King Soopers, Qdoba etc. 

    • Last year spent $84,000 including some leftover projects from the previous year 

  • Changes in budget include:

    • Odyssey of the Mind - No longer offered so removed from budget 

    • Mini Grants - increase budget

      • Mini grants are sent in by staff for specific needs. Examples from previous year includes: IS end of year celebrations, GPS trackers for Eco Week, Eclipse glasses, extra field trips

    • Teacher/Staff Appreciation - increase budget

    • Eco Week - increase budget because it costs more per student now

    • Classroom support - decrease budget - most accessed through mini grants

  • A Statement of Activities will be posted on the website soon

Tavelli PTO
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October 2024
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July 2024 BOARD Meeting