August 2023

Written By Tavelli PTO

Tavelli PTO Board Meeting 8.2.23 – 6:30 pm – Penrose

AGENDA: 

  • School and Nature Center Update

  • Spirit Gear

  • Teacher’s Favorite Things and Intro Email to Teachers from PTO

  • Meeting Schedule

  • 23/24 Directory 

  • Supply Drop Off (8/15 2-3 pm) and Fall Kick Off (8/25 4-6 pm)

  • Kindergarten Breakfast (8/21)

  • Calendar of Events

  • Budget

  • Board Roles 

Meeting Minutes

Attendees: Heather Reider, Brittany Ferrans, Melissa Adams, Molly Anderson, Monica Smith

School and Nature Center Update

  • Still waiting on the District- Christine and Shirely met with facilities on Aug. 4th.  Tables have been ordered.  They will pour concrete pads for the tables in the nature center in the next few weeks. They will quote putting concrete between the old and new playground.  They are aware that the budget is up to $40000.

  • Fences are gone out back and may not be replaced

Spirit Gear

  • 10% back to PTO for purchases from Sept 1-30

  • Heather will finalize and coordinate printing of the flyer and getting it into Thursday notes

Teacher’s Favorite Things and Intro Email to Teachers from PTO

  • Heather will create an email/letter to teachers that includes the events calendar, basics on how PTO supports them and a form for their favorite things; will coordinate with Jane to get it to them

  • Also creating a similar letter for parents that will be put in back to school folders or distributed at Supply Drop Off

    • Include Fall Kick Off, Spirit Gear, Directory and King Soopers Rewards

Meeting Schedule

  • Based on the survey, Thursdays from 6-7 pm the third week of the month are the favorite but the third week has a lot of days off and religious holidays so we will meet the second Thursday of each month

  • Sept 14, Oct 12, Nov 9, Jan 11, Feb 8, March 7, April 1, May 9

  • No meeting in December 

23/24 Directory 

  • Melissa will update our form to make formatting easier

  • Will include in the PTO letter for back to school folders plus get it into Thursday notes and create a half-sheet flyer for folder in mid-September

Supply Drop Off (8/15 2-3pm) and Fall Kick Off (8/25 4-6 pm)

  • Supply Drop Off will be quick so no PTO presence unless we give teachers the parent letter to hand out for us

  • Fall Kick Off will be our focus

    • Antojitos Tacos and Kona Ice booked so far

    • PTO will create a voucher for free small Kona Ice and give it to anyone that comes to our table during the event; we’ll then pay Kona for the vouchers redeemed that night

    • Molly will look into ordering a new banner

    • PTO should set up a table out back near Kona, arrive by 3:45 pm

      • Who can help? 

Kindergarten Breakfast (8/21)

  • We can host in the red pod (approved by Christine)

  • Molly will coordinate and other PTO members can support 

    • Panera coffee and pastries, plus napkins and PTO handouts  

Calendar of Events

  • Working with Christine and Linda to create a comprehensive calendar for the entire school year 

Budget 

  • Reviewed last year’s numbers and will update accordingly 

  • A few line items need to be cleared out (Odyssey of the Mind) and others added (Mini Grants, Halloween parties, Battle of the Books, Literacy Support) 

  • Should update monthly and bring to meetings 

Board Roles

  • Monica will make an appointment at Chase to add Heather to the account

  • Communications will remain a team effort (email, newsletter, website updates)

  • Molly will assist Heather with government forms 

Other

  • PTO wants to host a movie night

    • Sept. 21 or 28 depending on the date of Family Fun Run

    • Heather can likely borrow an inflatable screen

    • Send home microwave popcorn with each student and encourage them to pop and return that night for the movie or enjoy at home

    • Set up on the field or come inside to cafeteria if the weather doesn’t cooperate

  • Encourage field trips

    • Can we use charter buses to extend the time allowed in Denver? - Linda is checking on this.

  • Jane needs help stuffing Back to School folders on Monday, Aug 14th for anyone available 

    • Heather will go in from 1-2 pm

  • Canvas Community Classic football games on Oct. 6

    • Monica talking to Collins Boosters and Heather reached out to Poudre Boosters to see about getting t-shirts for our students to wear

      • District lists Tavelli as a feeder school for Poudre, but students go to multiple high schools, because of this, we may want to do some sort of Google form to ask kids attending the games which shirt they would want

      • PTO feels like wearing Tavelli shirts doesn’t achieve the same goal as a special/high school shirt 

ACTION ITEMS + OWNERS

Website Updates - events and minutes once approved, plus Calendar (Melissa)

Student Directory (Melissa)

Order New Banner (Molly) 

Social Media Possibility (Christine (looking for a staff member to look at facilitating))

Yearbook Possibility (Laura and Christine ( I have talked with Skillman and would like to present some ideas))

Red Ribbon Week (Christine will connect SRO and contact (We have a new SRO this year.  I recommend putting this on hold for this fall))

PTO Newsletter (Board) 

Thursday note and flyers for folders (Heather)

Fall Kick Off Kona Voucher (Heather)

Fall Kick Off Table (Who can help? )

Kinder Breakfast (Molly)

Update Budget (Monica)

Chase Bank Account meeting (Monica and Heather)

Government Forms (Molly and Heather)

T-shirts for Community Classic (Heather and Monica)

Movie Night (Board)


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