February 2025
Tavelli PTO Meeting 2.5.25 – 8:30 am – Tavelli Room 18
Approved by PTO members on March 4, 2025
Attendees: Heather Reider, Katie Trodick, Melissa Adams, Anna Wright, Wynter Van Thorre, Kate Walker, Leyla Badillo, Kim Johnson, Aja Greorgy, Nikki Perez, Laura Taggert, Molly Hudson, Sarah Roeder and Christine Hendricks
Meeting Minutes:
Welcome and Introduction
Attendance sign in sheet passed around
Vote on Last Meeting’s Minutes
Passed around copies of last month's minutes
Minutes from the January meeting voted on and approved unanimously
Events/Projects
Walk-a-thon - March 27
Committee Meeting was held on 1/22 to discuss format (Color Run!), marketing, volunteers, etc.
Kick Off - Thursday, Feb 27
Morning announcement - Heather will write and send to
Linda and Ms. Sparks for students to read
Pledge packet sent home in folders
Volunteer signups
Already on PTO website
Will send out in Thursday Notes
Phone call - Elizabeth will record
Corporate Sponsorships
$2550 raised form 8 business - deadline for sponsorship 3/1
T-shirt Design Contest runs through Feb 21
Leyla purchased and decorated a ballot box that can be reused for all elections
45 submissions last year and already 20 turned in this year
Kate to put designs on poster board weekend of Feb 22 and display week of Feb 24-28
Katie to tally votes Feb 28 and get winner to Monica for shirt order, Heather for morning announcement and Elizabeth for call out
Winner announced March 7 via phone call (Elizabeth offered to record calls) and student morning announcement
Prize Coordination
Wynter and Brittany to send letters
o Purchasing
Heather will purchase colored powder, squeeze bottles and funnels ASAP
Information from Elizabeth re: CLPM Color Run
www.colorpowdersupply.com
5 lb bags - 3 green, 3 orange, 3 blue, 2 pink and 2 purple with a decent amount leftover
Heather and Melissa opted to do 20 lb bags of five colors since we have 100+ more students than CLPM and can save powder for future event if needed (was a better price in bulk)
Cuties (400 or so) and water bottles (a couple cases of small bottles) closer to the event
Final test of Pledgestar site
o Marketing
Leyla made a new banner for Color Run to be hung on Lemay fence
PTO Spring Newsletter - corporate sponsors, t-shirt and yearbook design contests, Color Run details, Pledgestar tease, volunteer sign up
½ page reminder flyer/checklist the week before Spring Break
Small circle stickers to go home with students on March 26
Leyla updated the website with all things Walk-a-thon
Sponsor logos on website and Pledgestar site
o Kindness Night - Feb 24, 4:30-6:00
Will be in the cafeteria
No snacks this year as most people didn't take them and close to dinner
Will need to help get some volunteers to help with event
Heather will make a signup genius and post it to the website
o Classified Breakfast - Feb. 11 at 8:30 am
Will setup in empty classroom
Bringing hot breakfast from Silver Grill and fruit tray
Decorations setup the night before with balloons and flowers ○ Valentine’s Parties money distribution ($25 to each classroom and preschool)
Heather will work with Monica for distribution
o Read Across America - March 2-6
No literacy night since close Kindness Night
Heather will update Bingo card and send to Jane for folders
Need to purchase pencil/bookmark rewards
o Dining Fundraiser Updates
Qdoba - 2/27 4-8 pm
Penrose - trying to get dates end of April/early May
Board and Brush has social events with 20% donation of signup fees, must have 10 people to qualify. Can be done on Tuesday, Wednesday or Thursday
Boxtops have raised $32 in Jan up from $0.20 in December
o Yearbook
Laura gave update
Teacher from every grade doing a collage
Laura is helping with specials/walkathon pages
3 pages of ads/PTO
March 3 - all photos due
Christine to work with staff to make sure newer students pics added including preschool
April 18 - draft due/May 15 - delivery
Work on ideas to have a little more organized signing
About $5,500 collected between orders and sponsors so far
Approx cost was $7,500 last year
Cover Design Contest
Student designs need to be submitted by 3/28 with voting the following week
Winner announced 4/11
Last year there were about 8 entries
o Directory
Second Round due 2/15
Melissa will update and send to opt-in families
o Summer Blast Off
Begin contacting food trucks.
New district rules will need to be looked at for submitting additional info to the district (like insurance)
Typically the Tuesday after Memorial Day
May look at doing on Wednesday to have more availability of food trucks
o Board Recruiting for 25/26
Positions typically run 2 years - Heather, Melissa, Brittany and Monica are on their second year, so President, VP, Member at Large and Treasurer are available
Descriptions of positions on website and Heather will send to meeting attendees
All interested parents are encouraged to ask questions and submit their names
Melissa and Heather would be fine to continue current roles or swap if there is no interest from others
o Budget
Mini Grants
Staff Holiday Party - $500 offered
Make sure we are being financially responsible and transparent with families because we have larger expenses this year and donations may be down
Look into a high yield savings account or money market account
o Open Forum
Eco Week questions about funding
PTO covers unpaid expense, which went from about $3,000 budgeted to more than $6,000 this year
Various considerations are in discussion, for instance may have to tweak from 2 nights to 1 night, which would be $70 in savings per student
Parents and students really love the benefit of 2 nights, so will look at all sources of funding in an attempt to keep things as they are
School funding
School budget is determined by the number of students enrolled; spring projections determine staffing with adjustments made after the October count
Ms. Hendricks explained the importance of having students registered ASAP for the most accurate funding
o Long-Term: PTO Corner and Committee Breakouts