February 2023

Written By Tavelli PTO

Tavelli PTO Board meeting

2/16/2023

6-7pm – Tavelli media center

Attendees: Brittany Ferrans, Melissa Burt Adams, Heather Reider, Laura Taggart, Christine Hendricks, Monica Smith, Jennifer Perkins, Molly Anderson, Corinne Deuel-Gentile, Sam Greenwald, Erin Erdkamp

AGENDA

  • School Update

  • Mini Grant Requests

  • Read Across America Week

  • Summer Blast Off and Fun Run Discussion

  • Walkathon Planning

  • Community Fundraiser – Urban Air and Chippers

  • Survey Results and Board Interest Updates

  • Directory sponsored by PTO vs School

  • Dog Waste Station Decision

2023 Calendar

Read Across America – February 27 – March 3

Evening of Reading- March 2

PTO Meeting - March 23

Tiger Trek Walkathon – March 30 (Kickoff March 1)

PTO Meeting - April 20

Book Fair - May 1 – 5    

Urban Air Community Night - May 3

Teacher Appreciation – May 8-12

Summer Blast Off – May 24

Meeting Minutes

School Update

  • Valentine's parties were fun and a great way to get parents in the classroom!

  • Two schools are visiting this spring as part of a state program for turnaround (low to high achieving)

  • Classified Week was nice. PTO provided the coffee truck and there was lunch, snacks, and mocktails coordinated by other staff.

  • Alexis, our wonderful custodian, is moving next week so interviews are underway for her replacement. 

  • Next year's budget and staffing is being looked at now. Tavelli enrollment is down 40-50 students currently, but this is the case across the district.

  • CMAS testing for 3rd, 4th and 5th graders starts in April. PTO will provide snacks.

  • Registration for the MAC Bus will open after spring break. Ideally, it will be at Bull Run two days a week and Tavelli the other days. It can take 25 students per day and hours will be extended a bit compared to years past. 9-11:30 am for kids going into 1st-4th grade.

Mini Grants

  • Request form has been added to the PTO website

  • Kinder trip to the zoo on April 11 (busses) - approved

Read Across America

  • Spirit Week - Feb 27-March 3

  • Evening of Reading - March 2, 5:30-6:30 pm

    • PJs or comfy clothes and reading in the pods

    • Teachers/guest readers

    • PTO will provide cookies and juice for students on their way out the door

      • Consider asking parents to bring packaged snacks as a way to get more people involved/volunteer

    • Drawings for Book Fair Bucks every 10-15 minutes

  • Reading Bingo during the month of March and names will be drawn for Book Fair Bucks

 

Summer Blast Off/Fun Run

  • There was discussion that we would host both on the same day, but after more thought, it doesn’t make sense.

  • Summer Blast Off scheduled for Wednesday, May 24

  • Fun Run will be coordinated by Mr. Deal in the fall

  • Need to coordinate food trucks

    • Monica has reached out to Pie place, Taco truck (Don), hot dog, Chicken and Waffles

    • Want to ask Kona Ice, Woodfired Pizza, Gelato 

  • Mr. Daldegan will DJ and then Little Kids Rock will perform

  • Ask Mr. Deakin if Dream Team wants to do Cream the Dream Team (pie throwing for $1)

Walkathon

  • March 30th during specials

  • Corporate sponsorship letter created by Melissa and sent via Jane to all parents

    • One $250 sponsor so far

  • Prizes donations are being solicited and collected now

    • Good assortment for prize drawings like Urban Air, Loveland Laser Tag, Denver Zoo, Walrus Ice Cream, etc.

    • Add Limo and Lunch with the Principal - winner gets a guest and a grownup

  • Pledgestar nearly set up, just need the official OK from district (has been approved)

    • Christine to follow up and let us know ASAP bc kickoff is March 1st

  • Volunteer sign up is created and will be sent via Jane in early March

  • Students will participate in a T-shirt design competition and votes will be put into ballot box

    • Monica will coordinate this and then get winning design to Burts

      • Burts said that there are price breaks for larger quantities if we ever want to order shirts for multiple events at once

  • Brittany, Erin and Christine are working to figure out how we can take photographs at the event that we can use on the website, etc.

Community Fundraisers

  • Urban Air and Chippers both offer community nights

  • Brittany secured May 3rd for Urban Air - 20% back

    • Funds will go toward Eco Week since price is going up to $175 per student

    • Need to let 5th Grade teachers know about this fundraiser so they can let 4th grade students know at their April 21st meeting

  • Consider Chippers for the fall

Survey Results

  • Survey sent in multiple Thursday notes and at the bottom of the recruiting email sent by Jane; also linked on the PTO website

  • 5 responses as of the meeting

  • Biggest feedback is that people feel that they need more opportunity to help

  • We should consider changing day of the week, possibly timing or childcare options for future meetings

  • Want to make a PTO table at events a priority so we can build our email list

    • First newsletter using the new website system was sent in early February

Board Recruiting

  • Jane sent email with available positions to all families

  • Have had 6 or 7 responses - mostly general members

    • One attended February meeting, so consider reaching out with specifics so they will come to March meeting

  • All abilities are encouraged!

  • President, VP, Treasurer and Teacher Hospitality Chair have candidates, Secretary can be filled if no new people step forward

  • All candidates should be identified by March so we can create a “ballot” and vote at the April meeting

    • All meeting attendees will vote

Dog Waste Stations

  • PTO will pay for them ($500 total)

  • Two stations were placed on either side of the field

    • One needs to be moved; Christine will make request (done)

 Student Directory

  • PTO can sponsor a directory to collect student phone numbers/email addresses through opt-in

  • Use Google Forms

  • Create flyer to be sent home in weekly folder, via email and in Thursday note

Other

  • Website updates - check monthly

  • Yearbook

    • Laura found neat, inexpensive options for each student to personalize

    • She will work with Christine to figure out if we can do this considering photo releases

  • Ask Jane/district if notes/letters can be in the body of an email rather than a link to open the note (done)

  • Create a yearly calendar of events on the PTO website

ACTION ITEMS + OWNERS

Website Updates - events and minutes once approved (Melissa)

Teacher Grant Requests - bubble machine and speakers (Monica and Melissa?)

Summer Blast Off Food Trucks (Monica and Heather)

Walkathon Volunteers signup to Jane (Heather)

Pledgestar website and kickoff materials (Heather, Christine to check in with district) This has been approved

Walkathon corporate sponsorships (Melissa)

Walkathon prize donations (Erin, Brittany and Laura)

Walkathon T-shirt competition (Monica)

Walkathon photos (Brittany, Erin, Christine)

Urban Air Community Night (Brittany)

Student Directory (Melissa and Heather)

Connect with folks interested in Board (Molly) 

Evening of Reading Snacks (Christine checking on whether cafeteria can buy in bulk; Someone to purchase if not due to time frame, PTO should order something)

Evening of Reading Table with banner, marketing materials and newsletter sign up (Need Volunteers - 3-6 people to host the table on March 2) Note: Molly has banner

Evening of Reading drawings for Book Fair Bucks (Monica or Heather can create; chat with Jennifer about how we’ll get names for drawing)

Reading Bingo (Monica to print and get to teachers for weekly folders)

Yearbook Possibility (Laura and Christine)

Calendar on Website (Erin and Melissa)

Tavelli PTO
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